Bylaws for Mid-Missouri NORML

ARTICLE I: Purpose
Section 1. This organization shall promote a better understanding of:
1a. The current status of laws concerning cannabis (marijuana) in the state of Missouri
and in the United States at large;
1b. The medical, legal, environmental, economic and civil libertarian arguments for
more reasonable treatment of cannabis in the laws of the state and the United States
and;
1c. The policy options for cannabis regulation as delineated in the NORML Official Policy
Statement.
Section 2. This organization shall be affiliated with the National Organization for the Reform
of Marijuana Laws (NORML) in accordance with the guidelines enumerated in the NORML
Activist Program and Affiliate Guidelines.
Section 3. This affiliate shall be commonly known as Mid-Missouri NORML and/or Mid-MO
NORML, hereafter referred to as “the Chapter”.
ARTICLE II: Membership
Section 1. The membership shall be divided into Board Members and associate members.
1a. Only individuals whose chapter dues are up to date or who have performed an
agreed upon service in lieu of dues are considered eligible to become Board Members of
the Chapter.
1b. All others interested in furthering the purpose of the organization, including paid
members of the national organization who are not Board Members of the Chapter, may
be associate members. Associate members shall not hold office, vote, preside, officiate,
or solicit funds on behalf of the Chapter without the written consent of the board.
Section 2. The names of new Board Members shall be sent to the national office of NORML.
Section 3. Membership shall be divided into the following categories based on annual
membership dues paid by the member:
3a. Basic ($20.00)
3b. Sustainer ($60.00)
3c. Friend ($120.00)
3d. Benefactor ($420.00)
Section 4. At the discretion of the Board of Directors, special amenities, event discounts, and
promotions may be made available to Sustainers, Friends, and/or Benefactors.
ARTICLE III. Board of Directors
Section 1. Members of the chapter shall be eligible to serve as elected or appointed members
of the Board of Directors. The minimum number of Board members shall be five (5).
Section 2. Board Officers: The Board of Directors of the chapter shall nominate Officers to
the Board of Directors for approval my new members. Only members of the Board of
Directors may be Officers of the Board.
2a. Duties of Officers of the Board of Directors
i) These are descriptions of the duties and are to be used as guidelines. There
are no absolute and specific limitation or obligations of responsibility or
authority. The Board and Officers shall act as a team and be ready and
willing to share information and duties. Board members shall cross-train and
assist wherever possible.
2b. President: acts as primary spokesperson for the organization. The President
presides at all meetings, and promotes an defective liaison with other organizations,
politicians, the media, the public, and the national office of NORML.
2c. Vice President: serves as Acting President when the President is unable to do so
and assists the President in his or her duties.
2d. Communications Director: serves as administrator of online presence, such as
website, e-commerce, and Facebook. Coordinates newspaper op-eds and LTS, and
assists President and Vice President for media appearances.
2e. Secretary: keeps and safeguards membership rosters, takes minutes of meetings
and is responsible for sending updates of the membership rosters, minutes from the
meetings and send an annual report to the national office of NORML.
Section 3: All member-elected Officers serve for a term of one year, beginning immediately
following elections. Board-elected Officers serve until the annual meeting of the
membership.
3a. After notice and hearing opportunity, any Board Member of Officer may be removed
for just cause by a supermajority of 65% of the Board present and voting gin the
affirmative.
3b. Two unexcused absences from scheduled meeting of the Board of Directors
represent just cause for removal from the Board. The Board member in question shall
be given the opportunity to speak and bring witnesses on his/her behalf prior to the
vote being held. The Board member subject to removal is not eligible to vote on
matters relating to section 3.
Section 4: Filling Board vacancies: Board members may nominate candidates immediately or
at the board meeting following the vacancy. Elections may also occur at this meeting or be
scheduled for the first available opportunity. Candidates to fill Board vacancies must be
members of this organization and capable of carrying out the duties and responsibilities of
the position.
4a. In the event no qualified candidates are nominated to fill a vacant board position,
the Board may defer filling such vacancy until such time as a qualified candidate is
nominated and approved by vote of the Board of Directors.
Section 5: The quorum for the Board of Directors to conduct business shall be a majority of
currently seated directors, with a minimum quorum of three (3) members.
ARTICLE IV. Membership Meetings
Section 1. The organizations membership will meet at least four times per year. The Board
shall give members thirty-day advance notice of the quarterly meeting by posting an
announcement of the meeting on the official Chapter website.
1a. The quorum needed for the general conduct of business is ten (10) percent of
members or ten (10) members (including members of the Board of Directors present),
whichever is fewer.
ARTICLE V. Voting
Section 1. Only members may vote. The quorum is ten (10) percent of members or ten (10)
members (including members of the Board of Directors present), whichever is fewer. The
majority is fifty percent plus one of the members present.
1a. Proxy voting my members shall be allowed upon Board approval.
1b. No new members, who joins at a meeting, may vote at the meeting, but ay vote
only at subsequent meetings.
1c. Votes of the Board of Directors may be held on-line by email or social media with
the following conditions:
a. It involves a matter that requires resolution prior to the next meeting, and
b. There is provided forty-eight (48) hours for discussion after the motion
receives a second, and
c. The vote requires a majority of the whole Board.
ARTICLE VI. Finances
Section 1. All funds are to be deposited and handled through an account at a reputable
financial institution under the name of the Chapter and maintained by the Treasurer.
1a. Each member shall pay dues, unless the Board of Directors, in extraordinary
circumstances, waives dues. The annual dues amount shall not be excessive and will be
determined by the Board.
1b. Dues are not the sole condition of membership particularly in the case of financial
hardship. Financial hardship cases shall be reviewed and approved by the Officers. In
these cases, the member applying shall perform a mutually agreed upon service in lieu
of case dues. The service requirements shall not be excessive.
ARTICLE VII. Elections
Section 1. Nominations and elections for Board Officers and members shall take place during
the membership meeting held in the Spring.
Section 2. Election Rules:
2a. The quorum to conduct nominations and elections is ten (10) percent of the
membership, or then (10) members, whichever is fewer.
2b. The majority required to elect a new Board member is fifty percent plus one of the
member present at the meeting.
2c. If fifty percent plus one majority is not obtained by one of the candidates, the
candidate receiving the lowest number of votes shall be dropped from consideration,
and the membership will vote again. In the event that fifty percent plus one majority of
the membership cannot be obtained by anyone, the voting will be postponed until the
next meeting.
2d. Any member of the organization may nominate a member for a Board position by
raising his or her hand and indicating such when recognized. Each member shall have
one vote per Board vacancy.
2e. At the discretion of the President, voting may be either by show of hands, voicing
‘aye’ or ‘nay’, or by written ballot.
ARTICLE VIII. Amendments
Section 1. Any Board member may introduce an amendment to these bylaws at the
conclusion of any meeting. The Board members shall vote on the amendment at the
following meeting. If the amendment passes, it will take effect following approval by
the national office of NORML.
1a. The quorum for an amendment is ten percent of the membership, or ten
(10) members, whichever is fewer. A two-thirds majority of members present at
the time of the voting is needed to amend the bylaws.
ARTICLE IX. Parliamentary Authority
Section 1. National NORML bylaws and “Roberts Rules of Order”, newly revised, by Sarah
Corbin Roberts, shall be used in all cases not covered by these bylaws, including but not limited
to removal of officers from the Board and /or expulsion of members.
ARTICLE X: Copies of Bylaws
Section 1. Copies of bylaws shall be posted on the official Chapter website, and made
available to anyone upon request.